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Hiring Freelancers? Here’s How to Find the Right Ones

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By Kayla Matthews

If you’re a growing business, you can easily find yourself with more work than your team can handle.

While busy times may come and go, biting off more than you can chew can cause your work to suffer. If your team becomes overwhelmed, they could rush projects or make mistakes.

Outsourcing some of your work is a great way to take some of the pressure off your team without having to stunt the growth of your business. However, if you’re hiring freelancers, you want to make sure you’re working with the right individuals.

As a representation of your company and brand, you need to be sure you’re working with experts and professionals.

If you’re about to hire some freelancers, here are a few tips you should follow to ensure you’re only working with the best of the best.

1. Use Your Network

As a business owner, you’re probably in contact with at least a few other entrepreneurs in your space or area. When looking for a high-quality freelancer, your best bet in finding someone who will fit your needs and provide you with excellent service is to get a referral.

Ask around to see if anyone knows of freelancers in the area. Getting the stamp of approval from a trusted friend, family member or business connection can reduce some of the risk you take when hiring freelancers.

2. Check Your Expectations

One of the biggest struggles of working with freelancers is determining a rate you’re both happy with. As a small business, you may be a bit strapped for cash. However, when it comes to freelancing, you’re going to get what you pay for. Keep in mind that you’re saving money on payroll fees, healthcare and other costs that explain why many small organizations can’t afford to hire new team members.

Finding the right freelancer for your budget and needs will depend on your expectations. If you’re approaching freelancers with unrealistic expectations for the amount you’re willing to spend, you’re going to struggle to find someone you’re happy with. Instead, check your expectations to ensure you’re on the right path.

3. Know Your Needs

While you may know you need someone to take a project off your hands, you need to understand what expertise is needed to get that task completed. If you don’t know what you’re looking for in a freelance writer, you’re going to struggle to find someone who can get the job done.

Before reaching out to any potential freelancers, make a list of the skills you need to have in the freelancer you hire. Having this list of requirements will make it easier for you to know who’s right and wrong for you when you start interviewing.

4. Post a Gig Description

While you can turn to many gig websites to find freelancers, you’ll typically find the best quality workers through submitting a gig description of your own. However, you must craft your job description to ensure you’re only attracting qualified individuals.

Just as you would with a traditional job description, you need to make it clear what you’re looking for and what expectations you have. If you have any requirements for your freelancers, make them known in the description to weed out individuals who may not fit your needs.

5. Provide Clear Communication

When you’re talking with potential freelancers, communication is essential. Both you and the people you’re talking with need to understand what you’re looking for in this partnership. With the right communication, you can build a healthy relationship with your external worker.

Clearly explain what you’re looking for and what direction you hope the relationship goes. Whether you’re looking for a one-off project or someone you can keep on retainer, you need to ensure both you and your potential freelancers are looking for the same level of commitment. Clear communication can ensure this happens.

Hiring freelancers can be a great way to take some stress off your hands. However, if you hire the wrong external team, you may end up with even more stress than you thought.

You’ll save time and headaches by going through the appropriate processes to ensure you’re working with a high-quality individual.

Follow these five tips the next time you’re looking to hire a freelance team to make sure they complete your projects promptly and to your satisfaction.

 

About the Author: Kayla Matthews writes about communication and workplace productivity on her blog, Productivity Theory. Her work has also appeared on Talent Culture, MakeUseOf, The Muse and Fast Company.

 

Featured image by rawpixel.com on Unsplash

Freelance Writing – Guide to Inspiration

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Freelance inspiration

By Jessy Troy

 

I have spent several years in the wonderful, strange world of freelance writing. While it is a blessing in many ways, it can also have a downside. Mainly trying to maintain inspiration and motivation when writing for such a large number of publications. From magazines to newspapers to webmasters, there are so many projects that can sap your time and energy.

Because the topics are always the same, and they are almost always on subjects you have to come up with, it can be difficult to get that spark of artistic genius that leads to a successful, interesting article.

While common sense would dictate that taking a hiatus to clear the mind would be the way to go, such as with novelists, that isn’t an option for the freelance writer. This is the job and if you don’t do it you don’t get paid.

But all is not lost, whatever despair you may feel. Keep this list of ways to keep your creative juices flowing, to look at whenever you find yourself stuck.

Freelance Writing, a Guide to Getting Inspired

  • Get away from your computer and do something relaxing, such as go for a walk, get a cup of coffee or take a long shower or bath.
  • Move on to something else for a while and go back once you feel more clearheaded.
  • Ask someone’s opinion. This can be anonymously on the web, or from someone that you know personally. Just make sure all direct quotes are properly credited.
  • Find sources on a topic. You should obviously never copy these sources, but using them for ideas can be a great way to bump start the brain.
  • Go back to old ideas. Remember that article you were thinking of writing three months ago that ended up as a hastily written sticky note pressed to the side of a filing cabinet? It might be time to get on it.
  • Check out some local places and see if anything strikes you as interesting. Maybe speak to a local business owner about the latest news, or ask around about any interesting developments in your area.
  • Get a community calendar or join a website with a local community focus. This will often show you upcoming benchmarks in time for your city, state or county. Take some time to research an upcoming anniversary such as when your area was founded, and write something interesting and educational to commemorate it.
  • Check out sites that host press releases, especially those about trending topics.
  • Use real time search engines to see what people are speaking about right now, to see if there is anything interesting you could look into.
  • Use your own life. For example, I am a writer and I frequently struggle with trying to come up with ideas for articles when I have been writing all week. I am now writing an article to discuss that, and to give other writers the benefit of my brainstorm on the subject.
  • Write an article based on a numbered list. For example: Five Ways to Get That Summer Look in November.
  • Ask for help: There is a free community for people to brainstorm together!
  • Go out for a night on the town with no set plan of what you are going to do, in an area you don’t know. Ditch the car so you can walk around and learn about new restaurants, movie theaters, galleries, cafes, etc.
  • Find a client or publication that is looking for a specific topic to be researched and written about.
  • Get writing! You will be amazed at what can come from a stream of consciousness.

How do you keep yourself elevated and inspired? Please share your tips!

Author’s Bio: Jessy Troy is a creative writer and editor at Social Media Sun. She Tweets as @JessyTroy.

Tax tips for freelancers: is it a business or a hobby?

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By Sharita Hutton

For Chicago based Aubre Andrus, writing is her life. The author of seven children’s books, a blogger, and website copywriter, Andrus calls herself a triple threat when it comes to her work. “I mix marketing savviness with journalistic integrity and creative writing thanks to various positions I’ve held in the past,” Andrus said.

But instead of waking up every morning, and heading into the office, Andrus is finding her roles in media through freelance work and it turns out she is not alone.

It is estimated that there are 42 million people in work operations based on “freelance” principles and the number continues to grow. That is, these workers have a great deal of freedom in how much and when they work, who they work for and what they get paid. The freedom comes to a halt when it comes to taxes because even if just a little extra income is being earned, that money is reportable income. Plus, special reporting rules apply to some freelancers.

“My least favorite part about being a freelancer is dealing with tax-related issues. I dread tax season and I had no idea what to do at first,” Andrus said.

Freelancers need to track what they earn because even if they don’t get a 1099 or W-2, reporting this income is required by law – even when the payment is made in cash. When freelance work becomes the main source of income or a full-time job, income and expenses need to be reported on Schedule C. Also, when freelancing becomes a business, self-employment tax may be owed, along with quarterly, estimated tax payments. An advantage of operating a business is that expenses can directly offset income, which means a freelancer can show a loss.

“I pay quarterly taxes,” Andrus said. “There a lot of decisions freelancers need to make when it comes to finances, and these are decisions that shouldn’t be made on your own.”

H&R Block Tax Professional Riley Holmes has advice for freelancers. “As a small business owner, you are most likely to report your business income in the year you receive it and deduct your expenses in the year in which you pay them. Sometimes it may be advantageous for you to defer some of your billing until the next year, but once you have access to the income you must report it.”

When freelance activities are at the “hobby” level, all related expenses can be deducted as miscellaneous itemized deductions. But, the deduction is limited to the total revenue from that hobby and it is only for the expenses in excess of 2 percent of adjusted income.

The more you operate your business in a professional manner, the more likely the IRS will treat it as a profession rather than a hobby, making it important to

  • Track all income (it is reportable and taxable)
  • Save receipts (you could be able to deduct some expenses)
  • Secure digital and paper records (be sure to back them up, too)
  • Separate bank accounts (makes it easier to keep good records and file accurate tax returns)
  • Know tax rules for business model (it makes a difference if you have a business or a hobby)
Author’s Bio: Sharita Hutton helps bloggers and other entrepreneurs navigate tax issues. For more information about the difference between having a freelance business and a hobby and other tax topics, contact an H&R Block tax professional. To find the nearest H&R Block office, visit www.hrblock.com or call 800-HRBLOCK.

What All Freelancers Must Know About Tax Season

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By Adria Saracino

To the new and veteran freelancer alike, tax season can be a time of dread. While there are many tax benefits to be taken advantage of, it can be difficult to navigate the maze of regulations surrounding each deduction–not to mention you have to make sure you’re sending all of the correct forms to the correct places.

But it doesn’t have to be a complete headache — not with the right resources. That’s why we’re recommending the seven tips below, which cover all of the essentials, as well as the documents available in this extensive tax resource center. With these two sources, you’ll find answers to all of your most burning freelancer tax questions — and a few you didn’t even know to ask.

1. Know What Taxes You’ll Need to Pay

If you’ve ever worked directly for an employer, you’re probably used to paying income, social security and Medicare taxes. As a freelancer, you’ll also need to pay a self-employment tax. This is because you are your own business, and therefore have to match your tax contributions in the same way your employer would have, for a total contribution of 15.3%. That’s 12.4% for social security and 2.9% for Medicare tax.

You’ll also have to pay an income tax, for which you can use your last year’s rates as a guide, or you can check the IRS site for income bracket cutoffs. Lastly, it’s important to check with your state revenue department and municipality to determine whether or not they are expecting taxes from you as well. For most freelancers, you will make the bulk of these payments in the form of estimated taxes at the end of every quarter — that’s the 15th of every January, April, June and September — using form 1040-ES.

2. File the Correct Forms

Every time a new client hires you as a contractor, they will have you fill out a W-9. That’s so that when tax season rolls around, they can send you a 1099, which will state the amount of money they’ve paid you. Note: You won’t receive this form for total income of less than $600.

You may be used to filing a 1040A or 1040-EZ form; as a freelancer, you’ll have to switch back to the original 1040 form, as you’ll be reporting self-employment income. To account for taxes related specifically to your business you will also need to file a Schedule C, though those with relatively simple businesses like writers or graphic designers will be fine filing a less complex Schedule C-EZ.

Lastly, you will need to calculate your self-employment tax on Schedule SE form.

Note: These forms and types of taxes paid will differ slightly for freelancers who have filed as a corporation — something all freelancers should consider for tax and liability purposes — but that is an article unto its own.

3. Take Advantage of Deductions

Now for the fun part! There are a number of juicy deductions available to freelancers. That said, it’s important to know the difference between what counts as a business lunch and what counts as a “ridiculous splurge that will anger the IRS.” And we can’t say it enough: keep your receipts.

  • Office Supplies: From the furniture in your office to that colorful new packet of Post-Its, office supplies are fully deductible. However, if you’re just starting out, you may want to brush up on the differences between current and capitalized expenses.
  • Advertising and Internet Expenses: Billboards, fliers, leaflets, online ad campaigns, and the internet connection itself. Add the expenses up, and deduct away.
  • Professional Services: Whether you’ve employed a bookkeeper to keep track of your finances or you’ve taken a continuing education course to further your career, the costs you paid are all deductible.
  • Insurance: If you have business insurance, it’s fully deductible. Health insurance is as well on form 1040 as an adjustment to income.
  • Home Office: You can deduct a percentage of your rent and utilities, based on the size of your home office.
  • Travel: If you travel to clients, track your mileage for a deduction at the 2012 rate of 55.5 cents per mile. Travel for business trips is also deductible, as are any meals and hotel rooms related to business travel.

This is just a sampling of the deductions available. You’ll find a more extensive guide here.

4. Be Wary of Audit Red Flags

One big caveat to all of these deductions: the IRS keeps its eye on freelancers for any kind of fudging, so you’ll want to make sure you’re not setting off alarm bells. A few common triggers include:

  • The Home Office Deduction: This is by far one of the most commonly abused deductions, partially because the regulations concerning just what you can and cannot claim are both strict and a little difficult to understand. The gist of it is that the area you claim as a home office needs to be used exclusively for business, and you need to stick quite tightly to obvious borders. Read more about these regulations in IRS Publication 587.
  • Mileage: While we highly recommend you deduct mileage, if you use your car for both business and pleasure, you’ve got to do a good job of tracking and separating the two. Keep in your car a little book with columns for start and end mileage, date, and description.
  • Meals and Entertainment: Again, deducting for this is perfectly acceptable, as long as it’s within the realm of reason. Deducting for a good meal with an important contact is fine, but perhaps not if it costs several thousand dollars. Use a good dose of common sense to avoid this trigger.

5. Sign Up for Electronic Filing

Repeat after us: filing your taxes electronically will make your life infinitely easy. Through the Electronic Federal Tax Payment System, you’ll even be able to file your estimated taxes. It takes a little time to set up, but will be well worth it in the end.

6. Use Tax Software Made for Businesses

Likewise, tax software can make your life so much easier, as can accounting programs that automatically create reports and forms for you. File for free through the IRS, or compare a number of good tax programs here.

7. Hire an Accountant

You’re in business for yourself, and you may very well enjoy being totally self-sufficient. But hiring an accountant can mean outsourcing many of these steps. It can also ensure you’re not missing anything, especially in terms of new tax laws. Lastly, a good accountant will find you deductions and loopholes you could have never known existed (unless you wanted to read through a mass of byzantine tax documents in your free time…). All of these things make hiring an accountant an expense that pays for itself, at least in the beginning of your freelance years. Just make sure to do so early before they book up.

Take-Away

Filing taxes as a freelancer can be complicated, but doing so allows for numerous personal benefits. Take the time to learn the regulations and get to know the forms so you can take advantage of all there is to offer and also cover all of your bases.

Still Confused? Check Out This Tax Checklist

Author’s Bio: Adria Saracino is a marketer, blogger, and occasional freelancer. When not consulting on best business practices, you can find her writing about style on her personal fashion blog, The Emerald Closet.

5 Things to Do BEFORE You Launch Your Business

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Congratulations! You’re ready to take the plunge, ditch the J-O-B, and pursue your dream of launching your own business. Chances are, you’ve spent a long time, perhaps even years, to reach this decision and set the wheels in motion. Before you propel down the path of entrepreneurship, consider these tips:

1. Save some money.

You’re going to need a chunk of change to invest in a variety of necessities. The costs you’ll face will vary based on the nature of your business but some typical costs most entrepreneurs face are advertising, insurance, rent, equipment, licenses, and legal fees. You should make a list of all the items (and prices) of what you think you’ll need. Undoubtedly other expenses will crop up. And if you are the main wage earner in your household, you’ll need cash set aside for living expenses for approximately 3-6 months. If you don’t have enough capital, you may want to consider applying for a business loan with a modest interest rate.

2. Decide on your niche and get to know your target market.

It can be tempting to grab any work that comes your way in the quest for new clients and the fact that the bills need to be paid. But most business owners claim as soon as they focused their niche, success followed. It’s important to find out who your current customers are, and why they buy your product or service. The best way to decide on who these people are is to make a list of the benefits that your product or service provides. Once you have this list you need to make a list of people who have problems that your benefit solves. Clients want to work with an “expert” and when you specialize, you position yourself as an expert. Chances are, your niche may change as your business evolves, but commit to at least one year. Remember to F.O.C.U.S.: Follow One Course Until Successful.

3. Create your marketing materials.

A website, logo, and business cards are the three essentials you need when launching your business. You don’t need to drop a bundle on a fancy website design when you’re first starting out. Forego the bells and whistles for a clean, error-free, navigable website. A company like Free Logo Services, can give you logo design ideas or help you create a look that’s professional and distinctive. Use this design to create a sharp business card can make you stand out when people are considering your business. Having a solid design on the card is crucial but you can’t forgo a great 2-line description on what your company does.

4. Get informed.

Knowledge is power: If you don’t have a degree or first-hand experience in your industry, don’t despair. Take online courses, download e-books, follow blogs, sign up for (and read) e-newsletters, join online groups, and educate yourself. There are many resources that small business have access too for free. The Small Business Administration offer many services for free to small business owners! Reaching out to your local office will get you access to free counseling and advice from professionals.

5. Design a roadmap for success.

Be crystal-clear on your goal for the first year. Develop 4-6 actionable objectives for your goal and then write out measurable tasks each month that will help you accomplish your objectives. Your work plan should address the following areas; Specific and concise goal, Measurement: how will your measure whether you achieve your goal, major problems anticipated, work steps: 3 or 4 essential steps and completion dates for them. Once you have written this out follow this roadmap! Revisit it monthly to assess your progress, make adjustments, and write new tasks for the upcoming month. Having an individual to help you be accountable to your goal and objectives is tremendously helpful. If you’re a solo-preneur, find a mentor/business coach/trusted friend to bounce ideas off of and provide mutual support.

You feel READY. Now you’re SET with these five tips. Before you GO, don’t forget about shifting your attitude. Becoming a business owner is vastly different from the life of an employee. You’ll gain autonomy over your schedule and freedom to make all the decisions…and there’s no one to blame but yourself when something goes wrong. Anticipate some setbacks, but believe you will succeed. Pour on the hard work with a mega-dose of patience, and.. Ready, set, go!

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Author’s Bio:
Dylan Mazeika is an online writer with a background in marketing and small business. He enjoys writing about the latest business and design trends, and assisting small business owners with logo design. Find him on twitter @dylan_mazeika

Thank you, Dylan!

–ME “Liz” Strauss
Work with Liz on your business!!