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How to Improve Your Freelancing Productivity

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I do a lot of my work from home. While this is great in many ways, there is one where I have a lot of trouble: productivity. It is just so easy to lose track of time, or to begin procrastinating. There are some days where you just can’t get started, and before you know it you realize it is one in the afternoon and you are still in your bathrobe, without a single bit of work done.

One of the reasons it is so hard to be productive at home is that it isn’t easy to feel stressed or like there is a time constraint when you aren’t in an office. Some days it is absolutely impossible – which is why making your home a place for relaxed productivity is a great way to fix the problem.

Here are some tips:

Get Quirky With Your Seating Arrangements

Sitting in an office chair all day can be such a pain, whether you are at home or elsewhere. But they are also a necessity, so if you want to mix it up it is better to add another couple of options around you so you can move around, get comfortable, and even improve the look of your work space.

Have a sofa in your office against one wall for breaks. Or get really quirky and throw in a couple of bean bag chairs.

Have a Dedicated Work Space

Have you ever heard people say that if you want to sleep better you should make the bedroom a place only for night activities? That same principle can be applied to your office. Treat your freelancing business as a real business.

Have a place where you always work, whether it is a full room or just a small segment of the house. Only use it for productive things (no playing games or browsing Facebook), and let that association boost your work output. It is a nifty little trick of the mind.

Using a hosted contact center is a good idea if you want to improve your productivity and take your business to the next level.

Surround Yourself With Serenity

A burbling waterfall art piece, a stereo playing gentle music, a couple of house plants, relaxing lighting….all of these can give your workspace a feeling of serenity that improves mood and keeps you loose and happy through the day.

You can even section off a portion of your office for stretching, yoga or workouts to help you de-stress and free your mind of unwanted thoughts.

Decorate With Bright Colors

Bright colors will trigger a reaction in the brain that makes you feel more energized and focused. Red, oranges, yellows and golds are great. So are brighter versions of usually cooler colors, like an electric blue or green.

You don’t necessarily want it to be so busy that it is distracting, but a splash of color can do wonders.

Have Everything You Need Within Reach

A coffee pot, some healthy snacks, your work phone, hand wipes or lotions, chapstick, a sweater or blanket; fantastic items to have on hand just in case you find yourself needing something and don’t want to leave the room.

Having the little things that improve your mood will keep you from getting too tense, of having to go out for something. Try a weekly checklist to make sure before the workweek starts that everything is fully stocked and ready for you.

Create a Schedule

A schedule is your best friend for keeping calm and on track through the day. Set a times for work in blocks through the day, working in any meetings, conference calls or emails you have to do. Add in plenty of breaks, a decent lunch time, and maybe a time for something active like a quick walk or workout. Here are a few cool calendar plugins for WordPress to always keep your schedule handy.

This will keep you at your best. Make sure you also have an end time for the day, and don’t work beyond it. Working from home, it can be really tempting to push things to the end of the day and overshoot our schedule, or just get a few more emails in.

Do you have a tip for making your home a place of relaxed productivity? Let’s discuss!

How to Deal With Four Pressure Points Most Entrepreneurs Face

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By Kayla Matthews

Amidst the growth of successful startups and the fame of their owners, many young people are finding entrepreneurship an increasingly attractive option. While it’s certainly possible to build an impressive business from scratch, it’s not as easy as it may seem.

Entrepreneurs face many challenges that affect not just themselves but also the overall success of their companies. Learning to manage these challenges is a crucial part of being an entrepreneur. However, if you’re not prepared for them, they can feel overwhelming.

To increase the likelihood of your business’ success, you need to be familiar with the common problems entrepreneurs and their businesses face so you can plan to handle them ahead of time. With that in mind, here are four pressure points entrepreneurs commonly encounter and a few strategies to tackle them.

1. A Lack of Funding

Starting a successful business requires a substantial financial investment. Most entrepreneurs don’t have access to the kind of capital they need to fund their businesses on their own. Even so, 80 percent of entrepreneurs use their personal funds to start their companies.

Though it’s good to invest your own money into your business if you can afford to do so, other financing options are available. To protect yourself from potentially life-shaking financial losses, you need to plan ahead and make the most of potential sources of funding. Loans, crowdfunding and money from investors can all help you launch your business without putting your family’s security at risk.

In addition to seeking out sources of supplemental funding, entrepreneurs worried about financial security should set aside money in personal savings in case the business’ budget tightens down the line.

2. Chronic Stress and Overworking

Because they tackle so much every day, entrepreneurs are at risk for chronic stress and other mental health issues. Not only is this a concern for the health and happiness of entrepreneurs, but it can also negatively affect their businesses. An overly demanding, negative or competitive attitude can permeate a company and bring down other employees, as well.

If you’re one of your business’ only employees, you’ll be tackling a huge portion of all tasks. If your entire financial and professional well-being relies on the success of your company — that’s a lot of pressure. Entrepreneurs in these high-stress roles should use some relaxation hacks to avoid burnout.

To prevent additional stress, pay attention to how much you work. Limit your work week to a reasonable number of hours and entirely separate your work and home lives. If you can, delegate tasks to another employee so you can spend your time as effectively as possible.

3. Irresponsible Scaling

Startups can grow fast, which is exciting. However, fast growth requires an entrepreneur to be extra conscientious, as irresponsible decisions made during the scaling process can sink a business equally fast.

Most businesses should grow steadily not swiftly. Though your startup may need to increase its size quickly, decisions made about hiring, firing and spending should all be made thoughtfully.

As you grow your business, think about the company culture you want to foster. Hire highly qualified candidates you want to stick around and fire employees who are causing difficulty as soon as you notice a problem. Spend frugally — even when it seems you don’t need to — to assure your company’s ability to continue growing a year or more into the future, when things might not be going as well.

4. Poor Ethical Choices

Another often overlooked problem faced by entrepreneurs is the temptation to skew from ethical practices and founding missions. Because startups and small businesses are personal affairs grown from scratch, entrepreneurs sometimes struggle to draw the line between what is ethical and what is not.

Nepotism, failure to accurately report income and co-mingling of business and personal finances are all common ethical conundrums entrepreneurs face. Though one misstep here and there may seem insignificant, they can come back to haunt the company in the long run.

To avoid ethical problems in your company, it is best to establish procedures and codes of conduct at the very beginning. You should always consult with an accountant or lawyer to ensure all of your business’ finances are being properly handled.

Running a business is difficult, especially if you’re doing it on your own. Luckily, by preparing for these common challenges, you can start your business on the path to success.

 

About the Author: Kayla Matthews writes about communication and workplace productivity on her blog, Productivity Theory. Her work has also appeared on Talent Culture, MakeUseOf, The Muse and Fast Company.

Featured Photo by sydney Rae on Unsplash

Taking Being a Business Owner to Heart

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Stress in the workplace can take its toll on your health.

As a small business owner, lowering your stress level is vital to your health.  It is also crucial to your performance and ability to work effectively over the long haul.

Follow along as we look at the effects of being a business owner and what you can do to turn things around.

As Big of a Threat ‘As Smoking or Not Exercising’

This characterization from the University of Maryland Medical Center describes the body of research studies that look at job-related stress.  The threat of job-related stress to health is comparable to smoking or not exercising, it proclaims.

The document also states that nearly half of all American workers say that their jobs are “very stressful.”

While some of the biggest job-related stressors don’t affect business owners, such as having no control over one’s responsibilities, lack of job security, and others – these factors still affect owners in other ways, such as making sure the business has enough work/clients.  Other stressors still apply to business owners, such as too much time away from home and family and pay concerns.

One of the most important effects of stress is that of the heart.

A recent study analyzed data from thousands of responders, and it found that those who believed that stress significantly affected their health had twice the risk of coronary heart disease.

It highlighted some other staggering claims of stress and heart health, including a statistic that women in highly stressful jobs are 40 percent more likely to suffer a heart attack.

All of the data suggests that stress can have a significant impact not only on your heart – but your overall stress. Bottom line, the risks are great.

Ways to Overcome Stress

It might not be possible to completely eliminate stress.  But by paying attention to it inside and outside of your work environment, you can certainly alleviate its effects and help both your career and your health.

Here are some ideas that can help you work on overcoming stress:

• Delegate –  It’s OK to let some of the responsibilities go to ease the burden on yourself.  This is a key step to growing the business as well.  Put together a plan for easing the workload to lessen the stress and improve the efficiency of your business.

• Go over your processes, technology, and how your business runs –  Examine inefficiencies that can be improved upon to eliminate unnecessary time, resources, and steps.

• Don’t underestimate the value of a good support system – Talk to family and friends on a regular basis, and don’t be afraid to ask for help – regardless of the situation.

The issue could be that you have too many priorities, responsibilities, and that the overall workload is simply too much.  It may be time to hire an additional person or find a way to help balance it all.

Take a long, hard look at the situation to see if you can get to the heart of the matter.

Photo credit: under30ceo.com

About the Author: Joyce Morse covers an array of subjects, among which include marketing, small business and social media.

Fighting the Stress of Blogging by Staying Fit

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Blogging was never meant to be an activity that contributes to your stress (in fact it was supposed to be the opposite) but somehow, it is becoming more and more stressful, given the competition and how much more challenging blogging has actually become.

If you are about to start a blog, and you’re inspired by the stories of bloggers who started blogging as a pastime some years ago, and now they are making hundreds and thousands of dollars from their blogs (if they are to be believed), please beware that it is not going to be the case when you launch a blog in this time and age. Sorry to break it to you, but while it was easy to hit the jackpot with little or no effort some time ago, now the internet in general, and blogosphere in specific is turning more and more vicious, and jumping into the red ocean (read: Blue Ocean Strategy) and coming face to face with the big fish is going to be quite tiresome, if not destructive.

To cut a long story short, full time blogging, especially when you are doing it for the sole purpose of making money, can be quite stressful and unhealthy for following reasons.

  • A succession of Panda updates have disposed all of those easy content generation techniques (e.g. spinning or re-phrasing news or others’ articles) and now you need to spend quite some time, and do a lot of thinking to create fresh and unique content on regular basis. And all that time in front of PC with little or no physical activity can result in obesity, weight gain, poor diet, and bad health in general
  • Getting your blog to the top of Google’s results for your desired keywords (AKA SEO) is getting more and more difficult
  • To make the most of your blog, you will have to promote it on all available platforms including(but is not limited to) Facebook, Twitter, Pinterest, optimizing for search engines, and other blogs via guest blogging, and again, it can take quite some time and efforts
  • Staying in front of your PC or laptop for long hours and pushing your mind all the time for more and more ideas can contribute to stress and even mild depression in some cases
  • Sitting all the time in front of your PC or laptop will result in bad posture and a seriously out of shape figure, you might even end up gaining weight, and all these ailments will definitely add to your stress
  • Going through your fellow bloggers’ experiences and success stories (even if some of them are nothing but hyperbole), you will feel quite disheartened, especially if your own blogging experience isn’t as fulfilling as others

Taking all of the above in consideration, we can safely declare that modern blogging is a job full of stress, and if you are not taking your mental and physical fitness seriously, it can cast quite negative effects on your overall health and well being.

So here’s the two-way approach to stay fit and deal with the stress built by blogging.

Goal One – Stay Physically Fit:

As earlier suggested, full time blogging will require you to spend more and more time in front of your PC, because you need to be online for everything, from finding new topics to researching for the material, and writing your posts to doing the marketing, and spending all this time while sitting in a bad, bad posture can’t be good for your body. You need to make up for this lack of physical activity by fitting in some exercise routines or sports to your daily schedule to make sure you are not putting up excessive weight. Secondly, if you are looking to take up blogging as a full time job, try to do more work on a standard PC instead of a laptop or notebook, because the smaller screens and keypads will put extra strain on your body parts like eyes, wrists, and shoulders. Lastly, for Bloggers, it can become even more important to maintain a healthy diet program, for example, a big part of your work will require mental labor, therefore it is recommended that you are consuming food which is good for healthy brain, for example salmon, avocado, or walnuts (of course after consulting with your physician).

Goal Two – Stay Mentally Fit:

A healthy body will eventually result in a hale and hearty mind, plus you need to provide your mind with some respite and lots of breaks, mainly because in blogging you are making it work harder than the routine jobs. Ideally, all full time bloggers must be having some sort of a hobby or pastime Away from the computer or TV screen. It will help if you can go out and meet your friends and have some good laugh to wash away the tiredness accumulated from hours and hours of blogging. Lastly, (and this one is going to be tough), try not to be too greedy, because unrealistic expectations or goals will result in more and more stress.

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This post was by Rahil who writes for WeightLossTriumph, who offers fitness related coupon codes like  nutrisystem coupons codes and TRX promotions at his website. You will find many more discounts and reviews of popular products, in addition to nutrisystem and TRX, if you visit his site.

How Do You Exercise the Perspective You Need?

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The theme of SOBCon09 is the ROI of Relationships. To underscore the importance of relationships in business and to have a chance to make and celebrate a few while we’re doing that, I’ve opened up this series by successful and outstanding bloggers like you.

Exercise the Perspective You Need by Karen Sampson

These days it seems like everyone is worried about their money, the economy, or any number of things. What’s wrong is always available for you to focus on and a little perspective may be all you need to stop turning your worries into monsters and start breaking them down into bits you can tackle.

What Perspective Really Means

In order to get real perspective wherever you seek it, the answer is always the same: take a step back. There’s no way to inspect the box you may have found yourself in if you are sitting in a corner inside it. Perspective means looking at your problem in a different way, but it doesn’t take 20 years to have hindsight. It’s funny, but we all need to be reminded of this from time to time. So much focus can lend itself to entrapment, even a few minutes away from whatever is troubling you can shed light on ways to deal with it.

Take a Deep Breath

It sounds cliché’ sure, but researchers have established that your breathing patterns affect your body chemistry. Ever notice how you are breathing when you are worked up about something or something is frustrating you? Chances are you’re breathing shallow ineffective breaths. This not only charges your body with tension but changes your state of mind. Your mind goes on alert and only sees answers in its immediate path. Slow down, take a breath and get away from the problem. While it may not be possible or practical to forget the problem for too long, even a tiny break will help you make the most of future time spent on the project.

Do You Really Need an Excuse to Exercise?

Sometimes perspective can mean talking to other people who have faced the same problem, but in other cases those alternatives simply aren’t available. Take a walk. This simple and relaxing alternative always lets your mind reset itself so that you can come at your problem from a different angle. Do you really need an excuse to exercise? Think of this one as a double duty alternative: you’re increasing your fitness while decreasing your stress load. Both important if problem solving is going to happen on the long term.

Setting Goals and Translating Them

Breaking your problem into a bunch of smaller chunks can be a great way to pick away at it. Is there a portion of your question that you can answer? Then let that tiny tidbit be your guide and break up the rest of what you don’t know. It may be that as a whole the problem seems insurmountable. Think of things in the past that you have already conquered that you felt this way about. Your psychology will play a huge role in how effectively you can deal with any given situation, and if you have a relaxed confident approach you’ll find anything is within your grasp.

The view will be blue as far as your mind’s eye can see.

How do you exercise the perspective you need?

Karen Sampson writes about the online degrees. She welcomes your feedback at Karen.Sampson1120 at gmail.com

Register for SOBCon09 NOW!!

Experience the ROI of Relationships

Take 5 Minutes to Find a State of Blogger Wellness

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Not long ago, I asked Pamir Kiciman about his ideas for a guest post. Pamir writes for Reiki Help Blog about practical spirituality. I wasn’t disappointed when his first response said, “I really see no content to help the person doing the biz, it’s all about the tech, biz itself, content, clients, selling, etc. . . . So my idea for your readers is a piece about being healthy at the desktop, some practical, easy-to-use self-enhancing methods to engender wellness for even better output.”

Take 5 minutes to do what Pamir suggests. I did.

Blogger Wellness
by Pamir Kiciman, BA, RM. CHt

Lay of the land

You’ve identified your niche, settled on a blog platform, know your categories, have a SEO strategy and have put yourself out there on the Live Web. Way to go! It’s fun, exciting and fast. Your blog has a clean design and nifty widgets, comments are coming in, people Digg your content and you feel legit.

You social network, your workspace is simple, you love the resolution of your LCD monitor and your chair is ergoncomfy. You’re ready for another day on Web 2.0, or rather the Web on steroids! There’s the Twitter notification, the new comment too and your buddy IMs, a potential client fills out your contact form. Meanwhile your lover texts you about dinner and romance.

Life is good. Or is it? You have nagging tension in your shoulders, your mouse hand hurts and you want to replace your neck. The next morning none of these are too noticeable. Well, at least until the fifteenth email. Then discomfort creeps in again.

After some time, you numb to the physical symptoms although they persist. Yet productivity drops. Your monitor doesn’t look so hi-def to your bleary eyes, and you feel lethargic, even resentful. You feel you don’t have a single original thought to contribute and everything is an effort.

You promise yourself to do something about it before it gets to this point next time, but when you scour the Web next to nothing comes up for desktop health. Until now. In fact the first page of results in Google returns links about getting your health record on your desktop. If you search ‘blogger wellness’ Google asks if you meant ‘blogs health’ because that’s a nice little category.

Antidotes to blogger stress

There’s a natural function of your body that is with you 24/7/365. This function takes place in its quiet way independently of you. It has a job to do and it doesn’t wait for you to show up. Thankfully. It follows a rhythm and doesn’t waver or hesitate. It comes in and goes out like a finely-tuned clock, and doesn’t expect anything. Selflessly it serves you, while you mostly ignore it.

Can you guess? It’s your BREATH!

Nature has so arranged it that the diaphragm will expand and contract on its own, oxygen will enter and carbon dioxide leave, the lungs will fill and empty keeping you alive. After all, during sleep you don’t notice your breath, why should you when awake? You have so many more important things to handle!

Have you ever watched a healthy baby breathe? See that little stomach go up and down? Notice how easy and natural it is for them. Their breaths are full, smooth not jerky, starting at the abdomen they breathe and fill the lungs. They exhale all the way. There isn’t any constriction or unusual noise in the breath.

This is the breath you’ve forgotten. This is the breath you put on automatic pilot. Your breath is the one friend that you can ill afford to take for granted. It doesn’t require a cell phone or e-mail. It’s free and loyal. It doesn’t argue back.

But breathing without awareness means you’re not getting half of what you could from this resource. The breath obviously brings oxygen into your body and takes carbon dioxide out. The action of the diaphragm massages the internal organs. Even these mundane benefits aren’t properly available if your breath is shallow or high in the chest, or if you catch yourself not breathing for a few seconds (it happens quite often!).

More than all the biological factors of the breath, what it really brings is the new in essence form. Undoubtedly there is more than nutrients, water, oxygen and heartbeat that sustains you. If you think about the longterm effects of stress, you realize that it sticks to your organs, muscles and mind long after the stimulus that created the stress is gone. When you breathe with awareness, you also replace old stuck energies of all kinds with freshness, and each conscious breath becomes a house-cleansing.

Five-minute Breathing

Recommended for daily use at your monitor, 3 times a day for 5 minutes each time.

  • Turn off your monitor & sound, as well as cell phone. Turn away from your monitor if you like.
  • Sit comfortably in your chair with your spine erect but not rigid.
  • Keep your feet flat on the floor, legs uncrossed.
  • Hands are comfortably in your lap.
  • Get a sense of your posture & purpose. This is your time.
  • Tune into your body. Simply observe your body’s natural breath, without changing it.
  • Get to know your breath, how your body breathes, and all the sensations and feelings associated with it.
  • Gradually deepen your breath and make it slower and longer.
  • Direct your diaphragm to expand slowly, inhaling slowly, making sure the breath starts in the abdomen and fills the lungs from the bottom up.
  • Consciously direct on the exhalation, making sure to exhale slowly and all the way down.
  • Continue breathing like this for the rest of the five minutes.
  • You may reach a calm, heightened sense of awareness.
  • After practicing daily for a while, breathing may become minimal toward the end of the allotted time.

When done, take a moment to feel your presence in the room, open your eyes and continue with your day.

Thanks, Pamir. I’m feeling better already!

–ME “Liz” Strauss